SF4236 (Legislative Session 94 (2025-2026))
Site visit requirement for certain grant recipients
Related bill: HF4104
AI Generated Summary
Purpose
This bill amends Minnesota law to strengthen oversight and monitoring of grants by requiring certain site visits. It targets grants administered by a granting agency and adds a requirement for unannounced on-site, in-person monitoring visits, along with reporting duties to the state commissioner.
Key Provisions
- For each grant over $10,000, the granting agency must conduct at least one unannounced on-site and in-person monitoring visit.
- For grants where money is disbursed over more than 12 months and the grant amount is over $10,000, the granting agency must conduct at least one unannounced on-site and in-person monitoring visit per 12-month period.
- A granting agency must diligently administer and monitor any grant and must report to the commissioner on the status of any grant upon the commissioner's request.
- The commissioner may approve exceptions to the unannounced monitoring requirement for a grant program if the granting agency justifies why unannounced visits are not suitable for that program. The commissioner may not approve exceptions for individual grants.
Changes to Existing Law
- The bill amends Minnesota Statutes 2024 section 16B.98 subdivision 6 (grant administration site visit requirement) by adding a new Subdivision 6 that establishes the unannounced a site visit framework and reporting duties described above.
Oversight, Reporting, and Compliance
- The primary objective is to increase accountability and oversight of grant programs by ensuring regular, unannounced site visits and ongoing status reporting to the commissioner.
- The commissioner holds authority to approve program-level exceptions but not grant-by-grant exceptions, providing a balance between program flexibility and individual grant accountability.
Implementation Considerations
- Agencies will need monitoring capacity to perform unannounced visits and to track visit timing and outcomes.
- Agencies should maintain records of visits and be prepared to report on grant status upon request.
- Compliance timelines and eligibility will depend on the specific grants and whether they meet the $10,000 threshold or the multi-year disbursement criterion.
Potential Impacts
- Increased oversight and transparency for grant recipients.
- Possible added administrative workload for granting agencies.
- Greater consistency in how grants are monitored across programs, with some flexibility granted only at the program level by the commissioner.
Relevant Terms granting agency; unannounced on-site monitoring visit; in-person monitoring visit; grants over $10,000; disbursed; 12-month period; commissioner; report; grant program; individual grant; Minnesota Statutes 2024 section 16B.98 subdivision 6; oversight; accountability.
Bill text versions
- Introduction PDF PDF file
Actions
| Date | Chamber | Where | Type | Name | Committee Name |
|---|---|---|---|---|---|
| March 09, 2026 | Senate | Action | Introduction and first reading | ||
| March 09, 2026 | Senate | Action | Referred to | State and Local Government |
Citations
[
{
"analysis": {
"added": [
"A grant administration site visit requirement for each grant, including at least one unannounced on-site monitoring visit.",
"A requirement that for grants over $10,000, there must be at least one unannounced on-site monitoring visit; for grants disbursed over 12 months, at least one unannounced on-site monitoring visit per 12-month period.",
"A provision that the granting agency must report to the commissioner on the status of any grant to which it is a party upon request.",
"An exception provision allowing the commissioner to approve exceptions to the monitoring requirements for a grant program if justified, but prohibiting exceptions for individual grants."
],
"removed": [],
"summary": "This bill amends Minnesota Statutes 2024 section 16B.98 subdivision 6 to require grant administration site visits for grant recipients, including unannounced on-site monitoring visits, and to establish reporting and exception provisions.",
"modified": [
"The text of Section 16B.98 Subdivision 6 is amended to add the grant site visit requirements and related reporting and exception provisions."
]
},
"citation": "16B.98",
"subdivision": "6"
}
]Progress through the legislative process
In Committee